Administrative Procedures

Administrative Procedure 481

Associate Superintendent - Learning Services




Guided by the Division’s mission, vision, mandate, beliefs and values the Associate Superintendent – Learning Services will assist the Superintendent in fulfilling aspects of the role description for the Superintendent as defined in the School Act and Board Policy.




The Associate Superintendent – Learning Services position reports to the Superintendent has specific responsibilities for ensuring:


  1. Educational Leadership


1.1          Trends and issues in the 3 Year Plan are effectively addressed.


1.2          Develops the draft Learning Calendar(s) for the Board.


1.3          Plans for the implementation and/or communication of new and revised curricula, resources and/or other programs are developed and effectively implemented.


1.4          Leadership for division-wide professional growth and/or in-service activities are provided.


1.5          Information on current Alberta Education resources is provided.


1.6          Teacher involvement in program development, field testing, examination development, examination marking, resource assessment and program evaluations is promoted.


  1. Program Oversight


2.1          Appropriate oversight of the Wild Rose Public Schools’ home education program is provided.


2.2          Leadership, supervision of and reporting on the following programs: 

2.2.1       Professional Learning

2.2.2       Early Learning

2.2.3       FNMI

2.2.4       Inclusion

2.2.5       Mentorship and Induction

2.2.6       Careers

2.2.7       AISI

2.2.8       Healthy Schools

2.2.9       Second Languages

2.2.10    Provincial Exams

2.2.11    Locally Developed Courses

2.2.12    Libraries/Learning Commons

2.2.13    International Program


  1. Planning and Accountability


3.1          Development of focused annual planning and accountability in all portfolio areas.


3.2          Opportunities for principals and schools to share best practice with regard to achievement and assessment are facilitated.


3.3          Support for school administration in working with their teachers in implementing the school improvement plan and teacher growth plans.


3.4          Assist school administration in ensuring appropriate growth plans are in place for all certificated staff.


  1. Compliance with Alberta Education Requirements


4.1        The Division is in compliance with all Alberta Education requirements related to areas of assigned responsibility.


  1. Board Motions


5.1          Assignments arising from Board motions are completed as determined by the Superintendent within prescribed timelines and in a manner acceptable to the Superintendent.


5.2          The Superintendent’s Executive Assistant is informed regarding progress if delays are anticipated.


  1. Administrative Procedures


6.1          Assigned administrative procedures are reviewed at least annually and proposed revisions are provided in a timely manner as required.


6.2          Monitors and ensures compliance relative to assigned administrative procedure areas.


  1. Community Relations


7.1          The Associate Superintendent represents the Division in a positive professional manner.


7.2          Effective home-school relations are facilitated by addressing community concerns and conflicts.


  1. Personnel


8.1          Supervision, direction and evaluation of Learning Services staff.



  1. Fiscal Responsibilities


9.1          Draft budget for areas of responsibility are developed and work is completed within approved budget.


  1. Leadership Practices


10.1        Leadership is practiced in a manner that is viewed positively and has the support of those with whom he/she works in carrying out the Superintendent’s expectations.


10.2        The Associate Superintendent consistently acts in accordance with Wild Rose Public Schools’ values.


10.3        Communication to school councils regarding Board and Superintendent direction is accurate.


10.4        Implement the directions of the Superintendent with integrity and in a timely fashion.


10.5        A professional development plan for his/her ongoing professional improvement in consultation with the Superintendent is developed and implemented annually.


10.6        Manages conflict effectively.


10.7        School administrators promote the mission, vision, values and goals of Wild Rose Public Schools.


10.8        Works positively as a member of the division Leadership Team.


  1. School Liaison


11.1      Visit all schools at least annually or as required in the fulfillment of responsibilities.


11.2      As required, serve as first point of contact regarding issues.


11.3      Bring forward for consideration issues/celebrations.


11.4      Liaise with Superintendent regarding observations of schools.


11.5      Monitor, implementation and compliance with respect to directives.


11.6      Assist school administration in the implementation of School Improvement Plans.


  1. Other Duties and Obligations


12.1      Other duties as assigned by the Superintendent are performed.




Revised:                 September, 2012

Next Review By:      September, 2016


Legislative References:


         School Act Sections 61, 96


Board Policy:


         Policy 11 Delegation