Administrative Procedures

Administrative Procedure 482

Director - Student Support Services/School Completion




Guided by the Division’s mission statement, vision statement, beliefs, and statement of values the Director—Student Support Services/School Completion assists the Associate Superintendent Central Services and the Associate Superintendent Professional Services in fulfilling the general and specific aspects of their role descriptions for the Superintendent as defined in provincial statutes, Alberta Education Policy, Board Policy and Administrative Procedures. The goal of the Director of Student Services is to provide students with medical, social, emotional, or learning disabilities with appropriate educational programming. 




The Student Services portfolio will have specific responsibilities for:


1.      Leadership Practices


         1.1     Implement, and monitor adherence to, legislation, Alberta Education directives including Standards for Special Education (2004), and administrative procedures


         1.2     Support and direct school administrators to develop and monitor effective Special Education practices.


         1.3     Advise parents, school staff, school administrators, management, and service providers of changes to Special Education policies, procedures, and practices.


         1.4     Mediate disputes between parents and school administrators regarding Special Education programs.


         1.5     Lead threat assessment and crisis response plans/teams.




×                 Specific examples of actions taken to implement and monitor 1.1


×                 Specific examples of Special Education practices 1.2


×                 Documentation 1.3 and 1.5


×                 Absence of appeals to the Superintendent 1.4


2.      Programming


         2.1     In consultation with school staff, review assessment data and assign appropriate Special Education codes and funding for children and students with qualifying disabilities.


         2.2     Confirm codes for Program Unit Funded children with Alberta Education.


         2.3     Make recommendations relative to the placement of children/students in special educational placements outside the division.


         2.4     Supervises programming at the Kootenay Alternate School.




×                 Documentation 2.1 and 2.2


×                 Recommendations to the Superintendent 2.3


3.      Personnel Management


         3.1     Hire, deploy and supervise the First Nation, Métis and Inuit worker.


         3.2     Provide advice and recommendations regarding the hiring of professional including Behavior Coordinators, Itinerant Elementary Counselors and support staff for special education programs.


         3.3     Hire, deploy, and supervise Speech and Language Pathologists, and contract service providers.




×                 Evaluation report 3.1, 3.3


×                 Recommendations re: 3.2


4.      Fiscal Responsibility


         4.1     Set and monitor Student Services budget.


         4.2     Approve purchases for the Student Services budget.




×                 Information from the secretary treasurer and Deputy Superintendent


×                 A zero or surplus financial position at year end


5.      Superintendent Relations


         5.1     Comply and build positive relations with Alberta Education on Special Education matters.


         5.2     In coordination with the Transportation Supervisor, approve special transportation for children and students who require it.


         5.3     Represent the School Division at Ministerial reviews of Special Education decisions.


         5.4     Supervise the division Student Attendance Policy and provisions of the School Act.


         5.5     Supervise all aspects of the roles and duties of the attendance officer, and act as division representative on Provincial Attendance Board Hearings as necessary and/or required.




×                 Direct observation by Deputy Superintendent


×                 Compliance letter from Education Manager 6.1


×                 Documentation re: 6.3 – 6.5


×                 Information from Transportation Supervisor 6.2




Created:                  September 1, 2008

Revised:                 December, 2011

Reviewed:               January, 2012

Next Review by:      January, 2017


Legislative References:


         School Act Section 60 .61

         Special Education, Chapter S-3, Policies 1.6.1 and 1.6.2.


Board Policy:


         Policy 11 Delegation

         Policy 12 Role of Superintendent




         AP 480 Associate Superintendent Central Services

         AP 481 Associate Superintendent Professional Services